privacy policy.

1. Introduction

This Privacy Policy outlines how PB Recruitment Group Ltd (hereby after known as "Civantis", "we", "us", or "our") collects, uses, and protects personal information obtained through our website and services. We are committed to safeguarding the privacy of our clients, candidates, and website visitors in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR).

2. Information We Collect

We may collect and process the following personal data:

  • Candidates: Name, contact details, employment history, education, qualifications, references, and other information relevant to job applications.

  • Clients: Contact details, job descriptions, company information, and other data necessary for recruitment services.

  • Website Users: IP addresses, browser types, operating systems, and information collected through cookies and similar technologies.

3. How We Use Your Information

We use personal data to:

  • Provide recruitment services to clients and candidates.

  • Match candidates with suitable job opportunities.

  • Communicate with clients and candidates regarding our services.

  • Comply with legal and regulatory obligations.

  • Improve our website and services.

4. Legal Basis for Processing

Our processing of personal data is based on:

  • Consent: Where you have given explicit consent for specific processing activities.

  • Contractual Necessity: Processing necessary for the performance of a contract with you.

  • Legal Obligation: Compliance with legal or regulatory requirements.

  • Legitimate Interests: Processing necessary for our legitimate interests, such as providing recruitment services, provided these interests are not overridden by your rights and interests.

5. Data Sharing

We may share personal data with:

  • Clients for the purpose of presenting suitable candidates.

  • Third-party service providers who assist in our operations (e.g., IT services, cloud storage).

  • Regulatory authorities or law enforcement agencies, if required by law.

We ensure that any third parties with whom we share data are subject to appropriate data protection obligations.

6. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including satisfying legal, accounting, or reporting requirements. The retention period may vary depending on the nature of the data and our legal obligations.

7. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, or destruction. These measures include secure servers, encryption, access controls, and regular security assessments.

8. Your Rights

Under data protection laws, you have the following rights:

  • Access: Request access to your personal data.

  • Rectification: Request correction of inaccurate or incomplete data.

  • Erasure: Request deletion of your personal data.

  • Restriction: Request restriction of processing.

  • Data Portability: Request transfer of your data to another organization.

  • Objection: Object to processing based on legitimate interests.

  • Withdraw Consent: Withdraw consent at any time, where processing is based on consent.

To exercise these rights, please contact us at mydata@civantis.com.

9. Data Storage

Civantis's website is hosted on Squarespace, which stores data in Tier III data centers across the United States. Squarespace utilizes Amazon Web Services (AWS) for its infrastructure, ensuring high reliability and security. Additionally, Squarespace employs content delivery networks (CDNs) to serve static assets efficiently to users worldwide.

10. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience, analyze website traffic, and for marketing purposes. You can manage your cookie preferences through your browser settings. For more information, please refer to our Cookie Policy.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We encourage you to review this policy periodically. Continued use of our services after any changes indicates your acceptance of the updated policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Complaints and Queries

If you wish to complain about this Privacy Policy or any of the procedures outlined in it, please contact:

Scott Bennett, Data Protection Lead
Email: sb@civantis.com

We will endeavour to respond to all communications within 30 days of receipt.

You also have the right to raise concerns with the Information Commissioner’s Office (ICO) on 0303 123 1113 or at https://ico.org.uk/concerns/ if you believe that your data protection rights have not been upheld.